WhatsApp-first LPG retail operations

The daily gas book, reconciled before the attendant goes home.

Flux turns every site's paper remittance sheet into a WhatsApp message — then checks meter against cash against tank on the spot. Multi-site LPG retailers see every kilogram and every dollar, every single day.

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No POS hardware Runs on the phones attendants already carry Proving itself across 47 sites
47 sites

reconciled nightly across 8 regions on the network Flux was built inside.

3-way recon

meter vs cash vs tank on every sheet — plus receipt continuity and stock checks nobody does by hand.

Week one

is when the first loss streak surfaces. Shrinkage stops hiding in month-end totals.

Why Flux exists

Paper books forgive too much.

We digitized a month of real remittance sheets from a 47-site LPG retailer. Here is what the paper was quietly absorbing — and what Flux flags the same evening.

From real July books
−3,876 kg

Phantom losses from uncounted sites

One day's book showed nearly four tonnes "lost" — about 90% of it was simply sites that never did a closing count. Flux never books a blank count as a loss, and nags every site at cutoff until counting is a habit.

From real July books
−0.6 kg / day

Real losses hide in the noise

One site leaked the same 0.6 kg every single day — a miscalibrated scale no daily threshold would catch. Flux detects per-site loss streaks, not just big one-day misses.

From real July books
−972.7 kg

Negative stock nobody questioned

A site ran almost a tonne below zero over four days — an unrecorded delivery the paper happily tolerated. Flux flags negative stock and opening-balance breaks loudly, the day they happen.

How it works

From forecourt to signed-off, in three moves.

The attendant sends the sheet

A structured WhatsApp message, a photo of the paper sheet, or the mobile web form — whatever the site can manage that day. Identity comes from the registered phone, never from the message.

Photo sheets drop into a keying queue with OCR pre-fill.

Flux reconciles on the spot

Meter sold vs cash control vs tank drop, line-by-line price checks, receipt-book continuity, opening-vs-yesterday's-remain, negative-stock and loss-streak flags — all before the reply lands.

Tolerances are yours to set, per company.

The office signs off

Every sheet walks the same chain as the paper did — keyed, collected, verified, checked — then BDM, Ops and MD sign the consolidated day. Corrections are append-only: old value, new value, who, why.

Owners get an evening digest: sold, cash, losses, non-reporters.
Built for gas, not adapted to it

Everything an LPG retail office does, in one place.

WhatsApp capture

Text grammar, sheet photos, or the offline-friendly web portal — one pipeline, one audit trail.

Three-way reconciliation

Meter vs cash vs tank on every sheet, with per-line kg × price checks. The core nobody else does.

Stock excess / loss

Start + received − transfers − sold vs the physical dip, per tank, per site, per region — with count-compliance scores.

Attendant dashboard

A cash box on the attendant's phone: running cash-on-hand, cash-up status, stock position and where to settle next.

POP-verified deposits

Attendants bank takings and attach proof of payment; the detector reads the slip, the office approves. No unbacked cash-ups.

Banking reconciliation

A live expected-vs-cashed board across every bank, Ecocash and swipe-settlement account — deposit slips keyed, voids kept for audit.

Field logistics & cash-in-transit

Two-party sign-off: the driver records a delivery or cash pickup, the site attendant counter-signs by PIN. Stock moves and cash custody update in real time.

Distributor supply chain

Five levels — truck warehouses, depot tanks, filling, regional hubs, retail sites — on one append-only movement ledger with derived positions.

Sign-off chain

Attendant → office → BDM → Ops → MD, enforced in order, recorded with who and when.

Per-site pricing

Effective-dated price changes per site and segment — change a price by adding a row, never by rewriting history.

Reports & exports

Month trends, site league tables, regional rollups — filter by date, region, site or segment, then CSV it to your accountant.

Append-only audit trail

Nothing is destructively edited: corrections record old value, new value, who and why. Superseded sheets are voided, never deleted.

Not another POS

Generic tills don't know what a tank dip is.

Every alternative your sites could run is either a point-of-sale system that thinks gas is a barcode, or a spreadsheet that believes whatever it's told.

Flux is the only system that natively reconciles gas against cash against tank — because it was forged inside a real multi-region LPG retailer, on real paper books, in real Zimbabwean trading conditions.

POS systemsneed hardware, power and training at 47 rural sites — and still can't see the tank.
Spreadsheetsreconcile nothing, forgive everything, and arrive at month-end when the money is gone.
Fluxworks on the attendant's own phone, checks everything, and reports the same evening.
Pricing

Priced the way you grow: per site.

Every plan starts with a 14-day trial pre-loaded with realistic demo data, so your office sees a live reconciliation before a single attendant is onboarded.

Starter

$30 /month

Up to 5 sites — for a single depot finding its feet.

  • WhatsApp + web capture
  • Three-way recon & flags
  • Evening owner digest
  • Reports & CSV export
Start free trial
Most chosen

Growth

$5 /site /month

6–50 sites — regions, supervisors and the full sign-off chain.

  • Everything in Starter
  • Regional rollups & site leagues
  • BDM → Ops → MD sign-off chain
  • Cylinder ledger & deliveries
  • Banking reconciliation
Start free trial

Enterprise

Let's talk

50+ sites, multiple companies, or your own WhatsApp number.

  • Everything in Growth
  • Your own WhatsApp Business number
  • Onboarding & data migration
  • Priority support & SLA
Talk to us
Proven on real books

See your own July in Flux.

Bring one month of your paper sheets to the demo. We'll load them and show you, site by site, what the paper has been absorbing.

Book a demo